NABP is a 501(c)3 nonprofit that aims to ensure the public’s health and safety through working with its member state boards of pharmacy. The Association is an equal opportunity employer. Our current employment opportunities are listed below.

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Marketing Assistant II

The Marketing Assistant plays an integral role in updating and helping maintain content for NABP websites and conducting market research. They are familiar with digital marketing best practices and use that knowledge to assist with promotion of NABP programs and services. The ideal candidate is comfortable learning new software and being trained in how to operate content management systems.

Job Description

Marketing

• Performs website maintenance by updating documents and making edits to pages in WordPress. Works with the website developer or Marketing staff to resolve any technical issues.
• Assists the Digital Marketing Coordinator and Marketing Manager with large-scale website redesign or improvement projects.
• Writes and/or edits copy for a variety of marketing collateral at the direction of Marketing staff.
• Assists with the implementation and maintenance of SEO changes on NABP websites.
• Assists with regular auditing of content on NABP websites and makes changes as directed.
• Supports email marketing efforts by creating, editing, and distributing messages at the direction of marketing staff as needed.

Administrative Support

• Provides administrative and project support to Marketing staff by monitoring the Marketing and Communications Project Request form submissions, preparing project briefs, and assisting with follow up communications at the direction of the Marketing Manager.
• Works with the Digital Marketing Coordinator and Marketing Manager to distribute news releases to NABP’s media contacts and our external wire service.
• Monitors marketing department email inboxes and replies to messages in a timely manner.
• Helps organize and coordinate materials for marketing events such as webinars and tradeshows as needed.
• Assists the Graphic Designer with pulling vendor quotes or communicating with vendors about ongoing projects.
• Performs other duties as assigned.

Reporting and Documentation

• Supports Marketing staff by conducting market research and pulling reports.
• Helps distribute surveys and compile findings at the direction of the Marketing Manager. 
• Supports the planning, implementation, and monitoring of marketing campaigns.

Job Requirements

• Associate’s degree in marketing, communications, or a similar field required. Bachelor’s degree preferred.
• Two plus years of office experience in marketing, advertising, or administrative support.
• Strong computer skills and ability to learn new programs, such as web and social media content management systems and Google Analytics. Knowledge of WordPress is a plus.
• Experience using project management software to keep track of projects and tasks.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office programs, including Word, Excel, and PowerPoint.
• Familiarity with Adobe Creative Cloud programs, specifically Photoshop, InDesign, and Acrobat.

To apply for this position, please email the following information to hr@nabp.pharmacy.

• Your resume
• Salary expectations

No phone calls, please.

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Supply Chain Program Analyst

The Program Analyst is a senior member of the department and fills a role that is both tactical and analytical with visibility to the supply chain inspection program. This individual will develop and execute data driven process improvement, be a resource to staff for complex decision making and problem resolution, contribute to developing and launching new supply chain programs, and may perform tasks to advance applications.

Job Description

Process Improvements

• Identifies, develops, and implements program reporting to monitor and inform the Senior Manager, Distribution Programs and other supply chain inspection staff of general program metrics. Metrics may include the number of applications in progress by category, overall time to completion, consistent questions asked, etc. 
• Maintains awareness of and identifies applications not within standard processing times. Works across the supply chain inspection program to identify and assist with removing barriers that are impeding progress or resolution. Escalates applicants to Senior Manager, Distribution Programs as necessary.
• Identifies and implements process improvements leading to improved time-in-service, reduced expenses, and alleviated pain points following consultation with the Senior Manager, Distribution Programs.
• Identifies, develops, and delivers new or improved methods to measure supply chain inspection program quality and integrity following consultation with the Senior Manager, Distribution Programs.

Program Support

• Crafts complex applicant communications, including cancellation notices, for review by the Senior Manager, Distribution Programs.
• Updates program communications as needed.
• Participates in applicant intake calls.
• Acts as a resource to staff for complex decision making and problem resolution through verbal and written communication.
• Participates in application processing as directed by the Senior Manager, Distribution Programs.
• Contributes to supply chain inspection program budgeting.
• Participates in new program development and implementation.

Relationship Management

• Interacts professionally and cooperatively with all departments of the Association as well as with NABP members and customers.
• Interacts with Customer Engagement to develop awareness and understanding of supply chain inspection programs.

Reporting and Documentation

• Participates in policy and procedure development, reviews, and revisions, as needed.
• Contributes to quarterly program updates for Executive Committee meetings.
• Drafts program reports to committees, members, and external groups as needed.
• Prepares and delivers presentations.

Job Requirements

• Bachelor’s degree.
• Association or regulatory work experience preferred.
• Project management experience.
• Program and/or product development experience.
• Previous health care practitioner or health care business support experience preferred.
• Experience with accreditation and/or inspection programs preferred.
• Excellent presentation, communication, and collaboration skills.
• Demonstrable writing and editing communications experience.
• Must be capable of handling high-pressure environments and conducting difficult conversations.

To apply for this position, please email the following information to hr@nabp.pharmacy.

• Your resume
• Salary expectations

No phone calls, please.

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Human Resources Coordinator

The Human Resources Coordinator completes the department’s work and projects in a timely manner. The individual will interact professionally and cooperatively with other Association departments and staff members and with organizations and individuals outside the Association. This individual will monitor attendance processes, assist in human resources functions, and verify information and provide monthly reports as needed.

Job Description

Recruiting and Orientation

• Actively recruits for all open positions at the Association.
• Places job postings, conducts phone screens, holds building tours when interviews are in office, and extends offer letters.
• Coordinates all interviews and any required testing with Human Resources (HR) and managers.
• Assembles orientation packets for employees, temporary employees, and consultants.
• Conducts new hire orientations, which include ensuring the first day documentation is submitted and accurate, policy and procedure review signing, ID setup, Employee Handbook review, and staff introductions.
• Conducts Position Highlight meetings with hiring managers when new positions open.
• Sends 30, 60, 90 Day and 6-month evaluation reminders to managers for their new hires or promotions. Ensures these are tracked and submitted to the HR Manager in a timely manner.
• Acts as the lead contact with recruiting agencies.
• Completes reference checks and employment verification for new hires.

Database Ambassador

• Maintains accurate Threads portal, including updating the portal when job descriptions change, tracking performance evaluations, monitoring staff feedback, and implementing any necessary changes.
• Maintains accurate Benefits Connect portal by adding, updating, and removing employees from the benefits registration portal.
• Maintains accurate Flexible Benefits portal by adding and updating employee information, tracking reimbursements, and removing terminated employees.
• Maintains accurate staff lists by updating the list with job title changes, new employees, and terminated employees.
• Maintains accurate HR drives and Association trainings.
• Sends e-cards to staff for birthdays and anniversaries.

Training and Development

• Manages external training requests and schedules, reserves, tracks, and notifies employees of training.
• Holds internal training seminars. Researches the Association on skill sets that need to be developed, finds appropriate training method, and schedules, tracks attendance, creates worksheets, holds, and speaks at the seminars.
• Holds the annual Sexual Harassment Prevention training with current and new staff and tracks the acknowledgment forms.
• Organizes the Program Review and Training, including maintaining the timeline and attendance spreadsheet; drafts memos, calendar invitations, surveys, and PowerPoint presentations; and organizes the agenda with presenters.
• Organizes the Full Association Training, including maintaining the attendance count, invitations, conference room, calendar invite scheduling, and agenda.

Reporting and Documentation

• Creates, modifies, and removes policies and procedures to best suit the Association’s needs.
• Records and take notes for the monthly staff meetings. Composes notes in an email to send out to staff.
• Sends emails to notify staff about certain events and important dates.
• Tracks invitations and regrets for staff functions.
• Tracks all invoices from AMEX payments and delivers them to the Office Service Manager.
• Updates and maintains accurate information on the organizational chart.
• Composes a quarterly and annual recruitment report.
• Maintains accurate data in the recruitment tracking spreadsheet.
• Assists with filing.

Benefits and Employee Relations

• Enrolls new employees in the Benefits Connect and Flexible Benefits portals.
• Conducts the Benefit Orientation which includes educating the new staff members on the Association’s benefits and how to enroll.
• Assembles the Benefit Orientation packets.
• Stays up to date with new features in the benefits portals and communicates with benefit vendors.
• Coordinates open enrollment presentations and registration changes with the HR Manager.

General Responsibilities

• Speaks at and creates the PowerPoint presentation for the staff meetings and monthly birthday and anniversary parties.
• Speaks at the Full Association Training and Program Review and Training.
• Collaborates with the HR department on summer and winter staff events, including researching, booking, organizing, budgeting, inviting, and conducting events.
• Creates, organizes, invites, and holds other staff events, such as bake off, chili cook off, contests, and raffles.
• Monitors state and federal law and regulation changes.
• Other duties as assigned.

Job Requirements

• Bachelor’s degree or equivalent work experience required. PHR certification preferred.
• 3 or more years of human resources, recruiting, and project management experience.
• 2 years of employee event planning experience preferred.
• 1 to 2 years of training experience preferred.
• Strong attention to detail and organizational skills.
• Public speaking skills.
• Recruiting experience.
• Strong interpersonal skills.
• Strong verbal and written communication skills.
• Intermediate competency in Microsoft Office.

To apply for this position, please email the following information to hr@nabp.pharmacy.

• Your resume
• Salary expectations

No phone calls, please.

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