Clearinghouse and NPDB Reporting
Vital Disciplinary Data for Boards
The NABP Clearinghouse is a national database of disciplinary and administrative information from NABP’s member states and jurisdictions. It houses information reported by the member boards of pharmacy on actions taken against wholesale distributors, pharmacies, pharmacy owners, pharmacists, pharmacy technicians, and interns. That information is used to:
- Determine the acceptability and qualifications of pharmacists who request the transfer of examination scores and licenses into other states or jurisdictions
- Screen applicants for our Drug Distributor, Digital Pharmacy, and DMEPOS Pharmacy Accreditation programs
Many individuals are licensed in multiple states, which is why data reported by boards is vital to the licensure transfer process to determine whether a current or prospective licensee is eligible to practice pharmacy or operate a licensed facility. Timely reporting is essential to maintaining the integrity of the program. In accordance with the NABP Constitution and Bylaws, member boards of pharmacy must report all disciplinary actions taken in their state to the NABP Clearinghouse.
Clearinghouse Data and Alerts
Clearinghouse Provides Data and Alerts to Assist Boards With Monitoring Professional Accountability
Boards of pharmacy can access information contained in the Clearinghouse at any time by logging in to NABP e-Profile Connect and submitting a query. Also, if a licensee is licensed in multiple states, each board where the individual is licensed will receive alerts about actions taken by any of the other boards via the e-Profile Alerts section of the Clearinghouse.
As a safety net, these reports allow boards to screen for licensees who have failed to uphold professional and public safety standards and make informed decisions regarding who qualifies to practice pharmacy in their respective states.
With many board of pharmacy licensees holding licenses in multiple states, this information is vital to determining whether a current or prospective licensee is eligible to practice pharmacy or operate a licensed facility.
Data can be easily entered and supporting documentation can be uploaded to the Clearinghouse. Instructional videos are available through the Help link on NABP e-Profile Connect, or training can be provided to board of pharmacy staff upon request.
National Practitioner Data Bank (NPDB) Reporting
Designating NABP as Your Board’s NPDB Reporting Agent
Boards of pharmacy are required to report to NPDB final adverse actions taken against health care practitioners, providers, or suppliers. As we collect and provide essentially the same data through the NABP Clearinghouse program, we can serve as the board’s authorized reporting agent. By providing this service, we seek to ease the burden these reporting obligations place on the board’s resources – both staff and financial. We are authorized, according to federal law, to assist with these reporting obligations if your board selects us to serve as its reporting agent.
After a board designates us as its NPDB reporting agent, data that the board uploads to the NABP Clearinghouse using NABP e-Profile Connect will be automatically reported to NPDB on behalf of the board. We will transmit all required records to NPDB and provide confirmation once NPDB receives the data. NPDB does not accept incomplete reports; all mandatory fields must be completed. Therefore, it is important that complete data be submitted to the NABP Clearinghouse, so it can then be passed to and accepted by NPDB. See the data submission requirements document for more information on data requirements.
NPDB requires that actions be reported within 30 days of the date the action was taken; therefore, timely reports to the Clearinghouse are extremely important if your board designates us as its reporting agent. Using NABP e-Profile Connect helps speed up the process for transmitting data and enables us to more quickly process and transmit the required data to NPDB. All information reported is confidential and not available to the general public.
How to Authorize NABP as the Reporting Agent
If your board of pharmacy is ready to designate us as its NPDB reporting agent, you must do the following:
- Complete the NABP Letter of Agreement and return it to us.
- Visit the NPDB website and register your organization if it is not already registered.
- Visit the How to Designate an Authorized Agent page on the NPDB website for instructions on how to make us your reporting agent. When filling out the form, you will need the following information for NABP.
- Data Bank Identification Number: 1955
- Agent Organization Name: National Association of Boards of Pharmacy
- City: Mount Prospect
- State: Illinois
- ZIP Code: 60056
- After we receive your signed Letter of Agreement and accept the NPDB agent registration form, we can begin submitting information to NPDB on your board’s behalf.
For further information on designating us as your board’s reporting agent, contact us at firstname.lastname@example.org.